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2020 - 2021 Season Registration

Parent/Guardian Information

At least one parent/guardian registration is required.
New accounts will be sent an email confirmation message with instructions to setup a password.

Please indicate which parents will be volunteering this season. At least one parent/guardian is required to volunteer.

At least one parent/guardian email address must be provided.
Check the boxes to indicate which parent/guardians should receive team-wide emails.

First Name * Last Name * Email Address *
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Primary Phone Volunteer?

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Athlete Information

Enter the information for each athlete being registered below. At least one Athlete registration is required.

First Name * Preferred Name Middle Initial Last Name * Gender * Birth Date *

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Home Address

Parent Skill & Interest Survey

Houston SynchroStars is a parent run team for the benefit of the athletes. A variety of skills, knowledge or simple interest can be utilized to continue strengthening the team. Please share your profession, area of expertise and / or hobby.

Bank Routing Number

Houston SynchroStars collects all payments via Bank ACH. Please input your Routing Number Here (if it is the same as last year, please write "Same"). *

Bank Account Number

Houston SynchroStars collects all payments via Bank ACH. Please input your Account Number here. (If it is the same as last year, please write "Same") *

Electronic Signature Agreement

By selecting the "Yes, I agree" button, you are signing this Agreement electronically. You agree your electronic signature is the legal equivalent of your manual signature on this Agreement. By selecting "Yes, I agree" you consent to be legally bound by this Agreement's terms and conditions. You also agree that no certification authority or other third party verification is necessary to validate your E-Signature and that the lack of such certification or third party verification will not in any way affect the enforceability of your E-Signature or any resulting contract between you and Houston SynchroStars. You also represent that you are authorized to enter into this Agreement for all persons who own or are authorized to access any of your accounts and that such persons will be bound by the terms of this Agreement. You further agree that each use of your E-Signature in transactions with Houston SynchroStars constitutes your agreement to be bound by the terms and conditions of Houston SynchroStars acting on its own behalf or as an agent for any other related organization, including but not limited to USA Artistic Swimming and its affiliate regions and associations, and teams hosting meets or other events.

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Bank Transfer Authorization

I hereby authorize Houston SynchroStars to electronically debit my bank account using the details listed above in this form starting 8/1/2020 and ending at 7/31/2021 based on the terms agreed in the Membership Policy I have agreed to in this registration process. Charges may include but not be limited to monthly membership dues, USA Artistic Swimming registration fee, club registration fee, meet fees, travel charges, and required gear and apparel. I acknowledge that electronic debits against my account must comply with United States law.

See a check image below to input routing number and account number correctly.

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Acceptance of Financial Responsibility

By checking the "Yes, I agree" box and initialing below, you are acknowledging that you are aware of the financial information provided for reference in the attached box, and you agree to be financially responsible for all fees and costs associated with membership in accordance with the Membership Policy, including but not limited to those described here.

These details and amounts are for informational purposes only, and do not represent a guarantee of prices for this year.

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Non-refundable Deposit

Per membership policy Section I.B.2.

Upon registration, a nonrefundable deposit equivalent to a one-month payment will be collected. No payments will be collected in the month of June 2021. Note to returning swimmers: Due to the impact of COVID-19 to the end of season 2019-2020, your non-refundable deposit for this season will not be charged as it will be carried forward from last season.

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Membership Policy

Please click here for 2020-2021 Membership Policy

VERY IMPORTANT: The above-linked Membership Policy has important information about fees, dues, athlete and parent obligations, group descriptions and requirements, and Houston SynchroStars policies that you will be held responsible for knowing. By clicking the "Yes, I agree" button below and initialing this section, you are acknowledging receipt of this Membership Policy and agreeing to all terms and conditions set forth in it.

Please click on the link above. It will open the policy in a new tab. You can download it, or read it online. When you have finished, you can close that tab, and return here to continue with the Acknowledgement Sections of this registration.

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Late Pick Up Policy

Pick Up Policy and Late Pick Up Charges

Pick up time is at the scheduled end of practice. Houston SynchroStars will not leave a minor unattended under any circumstances (excludes minors who are already driving). Picking up a swimmer late means someone has to wait with them. Late pick up charges start after a 5 minute grace period from the scheduled practice end time. Coaches are required to report to the team treasurer the additional time to explain the variance on their work hours. The treasurer will email you the total charge incurred per billing cycle. 

1. First Instance – five minutes’ grace, after which swimmer’s next invoice will reflect a charge of $2 per additional minute.

2. Second Instance – five minutes’ grace, after which swimmer’s next invoice will reflect a charge of $5.00 per additional minute.

3. Third Instance – five minutes’ grace, after which swimmer’s next invoice will reflect a charge of $10.00 per additional minute.

4. If any further instances occur, the matter will be brought before the Board and late pick up charges will still continue.

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Minimum Volunteer Hours

HSS is 100% dependent on parent involvement to run the team and provide support to the coaching staff and athletes. Our success as a team and the efficiency with which we operate each season is directly influenced by the valuable and continued contribution of each family. Your help is required and is indispensable. The goal is for every family to generously contribute time to support our team and staff without thinking about what is required; however, there is a minimum requirement as a starting point for what is expected to ensure the team has enough manpower to operate for the entire season.

Parents who are unable to fulfill their volunteer hours will instead make a monetary contribution as indicated below. Missed volunteer hours will be billed at the end of the season.

There are many ways to get involved, further ahead in the registration you will be able to indicate your area of interest.

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USA Artistic Swimming Registration & Gulf Association Membership fee

After Houston SynchroStars closes registration you will be sent instructions to register directly with USA Artistic Swimming. Registering directly with USA Artistic Swimming is mandatory to be completed before an athlete can start practice with Houston SynchroStars.  

USA Artistic Swimming Registration Per athlete is: $100.00 plus processing fee payable directly to USAAS upon registration.  Gulf Association membership fee of approximately $4 will be charged either by USAAS or Houston SynchroStars

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Minor Participant Waiver, Release, Indemnification of all Claims & Covenant Not to Sue

Minor Participant Waiver, Release, Indemnification of all Claims & Covenant Not to Sue

VERY IMPORTANT: The above-linked waiver has important legal information. By clicking the "Yes, I agree" button below and initialing this section, you are acknowledging receipt of this legal information and agreeing to all terms and conditions set forth in it.

Please click on the link above. It will open the notice in a new tab. You can download it, or read it online. When you have finished, you can close that tab, and return here to continue with the Acknowledgement Sections.

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Enter your initials to indicate acceptance: *
Media Waiver

I, Parent/Legal Guardian of the Minor/s named in this online registration form as Athlete/s, hereby grant permission to the Houston SynchroStars and its assigns and licensees to take photographs or videos of the Minor/s, and to make recordings of the Minor’s/Minors’ voice/s. I also grant the same permissions listed above regarding photographs and videos of myself at Club activities.

I give unrestricted permission for images, videos, and recordings of my child or dependent to be used in print, video, digital and internet media. I agree that these images and/or voice recordings may be used for a variety of purposes and that these images may be used without further notifying me. I understand that the Minor’s/Minors’ names will not be used in conjunction with any video or digital images without my express permission.

I further acknowledge that I will not be compensated for these uses, and that Houston SynchroStars exclusively owns all rights to the images, videos, and recordings, and to any derivative works created from them.

I waive the right to inspect or approve the uses of any printed or electronic copy. I hereby release Houston SynchroStars and its assigns and licensees from any claims that may arise from these uses, including without limitation claims of defamation or invasion of privacy, or of infringement of moral rights or rights of publicity or copyright.

This Release is binding on me, my heirs, assigns, and estate. Houston SynchroStars is not obligated to use any of the rights granted under this Release.

This Release expresses the complete understanding of the parties named in this online registration form as acknowledged in the “Yes, I agree” button and electronic signature.

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Liability Release and Indemnification Form For Minor Travel and Lodging

I the Parent/Guardian of the Minor or Minors named as Athlete/s in this online registration form consent to Minor’s/Minors' participating and traveling including lodging to and from Houston SynchroStars events and acknowledge that I fully understand Minor’s/Minors' participation in travel and lodging may involve risk of serious injury or death, including losses which may result not only from Minor’s/Minors' own actions, inactions or negligence, but also from the actions, inactions, or negligence of others. This includes participation in and all travel to and from the related events arranged by Houston SynchroStars, including but not limited to all transportation being plane, boat, train, van, car, airline and/or chartered plane paid either by the participant or travel paid or reimbursed by USA Artistic Swimming.

I understand that if I have any concerns regarding event participation, travel, or lodging, it is my responsibility to discuss the risks associated with Minor’s/Minors' participation with the activity coordinators and event staff before travel begins.

Release – Minor’s Rights: In consideration of allowing Minor/s to travel to and from Houston SynchroStars events, including lodging, I hereby release and hold harmless Houston SynchroStars, USA Artistic Swimming, and its local swimming committee and their members of its board of directors, and its officers, employees, members, volunteers, other participants, and agents (collectively, the “Released Parties”), of and from, and do discharge and waive, any and all claims, demands, losses, damages, and liabilities that Minor/s may have or sustain with respect to any and all damage and/or injury, of any type, arising out of his or her participation, lodging, or travel to and from Houston SynchroStars related swimming events. I also agree that if any portion of this agreement is held to be invalid the balance, notwithstanding, shall continue in full force and effect.

Release – Parents’/Guardians’ Rights: In consideration of allowing Minor/s to travel to and from and lodge with Houston SynchroStars events, I hereby release and hold harmless the Released Parties, of and from, and do discharge and waive, any and all claims, demands, losses, damages, and liabilities that I may have or sustain with respect to any and all damage and/or injury, of any type, arising from Minor’s/Minors' travel and lodging to and from Houston SynchroStars events. I also agree that if any portion of this agreement is held to be invalid, the balance, notwithstanding, shall continue in full force and effect.

I certify that Minor/s is/are in good health and has/have no physical condition that would prevent traveling to and from and lodging in any Houston SynchroStars events. Furthermore, I agree to use Minor’s/Minors' personal medical insurance as a primary medical coverage payment if accident or injury occurs. I consent to emergency medical treatment in the event such care is required.

Indemnification by Parent/Guardian: The parent/guardian agreeing to the terms of this electronic document further agrees to indemnify, save and hold harmless the Released Parties from any and all claims, demands, losses, damages and liabilities for indemnities, contribution or otherwise with respect to any damage and/or injury, of any type, arising from Minor’s/Minors' travel and lodging to and from Houston SynchroStars events.

By clicking, "Yes, I agree", I am agreeing to all of the terms contained in this electronic Travel and Lodging Release/LIABILITY RELEASE AND INDEMNIFICATION FORM FOR MINOR TRAVEL & LODGING

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Team Travel Policy

I the Parent/Guardian of the Minor or Minors named as Athlete/s in this online registration agree to the following Team Travel Policies:

  1. A Coach and / or Chaperone shall travel with athletes.
  2. Insurance information for participating athletes shall be kept up to date at all times by the parents in the team’s website hosted by Swimtopia. A Swimtopia-generated report will be used by Coaches and Chaperones beginning several days prior to the trip for planning purposes. Any changes that occur within five days of scheduled travel must be communicated in writing to the team’s email (houstonsynchrostars@gmail.com) in addition to being updated in https://houstonsynchrostars.swimtopia.com
  3. All allergies, medical conditions and food sensitivities shall be kept up to date at all times by the parents in Swimtopia. In case of allergies and food sensitivities, please specify what the reaction is and what the treatment to follow is. This information can be entered in the input box labeled "Allergies" under the medical section of this registration. Any medical changes that occur within five days of scheduled travel must be communicated in writing to the team’s email (houstonsynchrostars@gmail.com) in addition to being updated in https://houstonsynchrostars.swimtopia.com. A Swimtopia-generated report will be available to Coaches and Chaperones on the trip.
  4. Parents are not allowed to travel with or stay at the same hotel as the team unless the Head Coach approves it. (Note: Board members may sometimes accompany the team at competitions in their roles as team directors and representatives. With the head coach’s approval, they may be exempt from rules prohibiting travel with or staying at the same hotel as the team. When accompanying the team in this capacity, board members shall wear team attire (usually board member polo shirt) as agreed upon with the head coach to identify them as attending in their official capacity).
  5. For the safety of all athletes, coaches, and chaperones, athletes have no expectation of privacy regarding their possessions while travelling to/from or during a Club sanctioned meet. Coaches and trip chaperones have the right to search athlete’s possessions.
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